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OnPay Payroll: Review, Features, and Prices

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OnPay Payroll: Review, Features, and PricesOnPay Payroll: Review, Features, and Prices

OnPay is a cloud-based payroll service provider for small businesses that are looking for a full-service payroll processing system at affordable prices. OnPay also offers HR features and a variety of extra benefits such as health insurance, retirement, and workers' compensation. Continue reading our full review to know more.


Financial and health benefits
Unlimited monthly pay runs
Automated tax filing


Not suitable for large businesses

Quick Stats

Customer support
Direct deposit
Not Available
Monthly fee
$36/month + $4 per employee
Priority support available
Not Available
Free trial

OnPay has been serving clients for over 30 years and has managed to earn an A+ rating from the Better Business Bureau, in addition to 4.8/5 star ratings in 720 reviews from Capterra, G2, and Trustpilot. Moreover, it has won an 'Outstanding' rating from PCMAG and 'Top Rated' from The Motley Fool's Blueprint.

OnPay can easily migrate your existing payroll data to its payroll system by only asking you to provide them with some information about your company. In addition, OnPay does not charge any migration or implementation fees.

OnPay Payroll Features

OnPay offers manifold payroll features. First of which would automate your monthly pay runs as often as you like, and you can schedule multiple payrolls for different employees. Moreover, you can pay your employees however they prefer, through direct deposit, physical checks, or debit card payments.

OnPay will also handle all your tax filings and W-2 employees or 1099 contractors' payments. OnPay does not charge extra fees for handling taxes for employees in more than one state. In addition, you are also gifted with custom reports that can be easily designed, filtered by employee type, location, or department, and all can be viewed in real-time online, downloaded as a PDF or spreadsheet, or exported to your accounting software.

Furthermore, you can get all your finances in one place by syncing each pay run with the top accounting and time tracking software. OnPay does not charge any integration for third-party services.

You can streamline your access to OnPay by using your Google, Intuit, or Xero accounts. You can also set six levels of permission that allow business owners to delegate responsibilities and choose who has visibility into payroll and HR.

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OnPay Employee Features

OnPay offers self-onboarding for employees, and they can set up their own accounts easily and have access to them and their personal pay stubs and personal tax documents any time after they leave your company.

OnPay's employee self-service portal will help them find any information or documents regarding their employment on their own. They can also adjust their voluntary payroll deductions for employee 401 (k) plans on their own as well.

Your employees can also request leaves and vacations from PTO management, and you can send them in-app messages and have organization charts and employee rosters created automatically.

OnPay Integrations

OnPay seamlessly integrates with the top accounting and time tracking applications, so your data is constantly synced and streamlined. Such applications include Quickbooks, Xero, When I Pay, Vestwell, and loads more.

OnPay Benefits

You can build your own health benefits package from a variety of licensed insurance companies, as OnPay promises to be your broker. You can set up benefit plans for:

  • Vacation + PTO
  • Life and disability
  • Liability insurance
  • HSA, FSA, and Commuter benefits

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OnPay Plans and Prices

OnPay offers its first month and is set up for free. Afterward, it charges a fixed fee of $36/month base fee plus $4/month per employee. You can calculate your price using the drag slider on its website. We recommend you contact OnPay's team and provide them with information about your business's size and needs to get your best price and package.

Customer Support

You can reach OnPay's team by phone or email at (877) 328-6505 and [email protected]. A help center is also available to help you find answers for any inquiry or problem you may be facing.

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OnPay is a great payroll service provider for small businesses, NGOs, accountants, and more. It offers a fixed payment plan for its software and does not charge any start-up or implementation fees, and you also get your first month for free!

How much does OnPay charge for its payroll services?
Which financial and health benefits are offered by OnPay?
Does OnPay handle and automate tax filings from more than one state?
How can I pay my employees with OnPay?
Can OnPay handle special taxes for churches, NGOs, or farms?

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