monday.com Resource Management: Review, Pros & Cons, and Prices!
Nowadays, businesses are leaning towards finding all the ways in which they can simplify work processes, streamline workflow, increase efficiency and productivity, and cut down on costs. And so, to adjust to these needs, software solutions providers have stepped up their game to create software systems that can help with every aspect of office work, individual work, field jobs, and other types of jobs and businesses, in every industry.
One type of software systems, that is widely used by businesses, is the resource management system (RMS). A resource planning software, or resource management software system, is often a cloud-based tool that can be used to help manage the human capital and schedules of a business. A resource management system will help you allocate and assign employees to projects as needed. But this is only to scratch the surface of what these systems can do to help your business. Continue reading this article to understand more about resource management software and learn about monday.com’s Resource Management tool.
monday.com is a project management software provider, with other tools that help in many aspects, including customer relationship management (CRM), task management, and most importantly and our topic for today, is the RMS software that caters to the needs of businesses of every size and in every industry you can think of.
monday.com’s resource management software within its work operating system (Work OS) will help you plan, collaborate, and execute on every project and portfolio in your business to help you reach your goals more efficiently and easily, and in no time.
monday.com’s intuitive and flexible Work OS features a unique Resource Management template that you can utilize in your business to plan your asset allocation efficiently, without running into the inevitable human error of assigning the same resource to too many tasks at once. The software will help you have all of your resources displayed in one platform and in one view, so you can see what is used and how long for, and see which department or employee is responsible for each resource in real-time.
So, and without further ado, we will go over how monday.com’s resource management software can help your business and will help you decide whether or not it is the right software to go for.
In a long project management process, adding an extra step of resource management may sound unnecessary or overwhelming, which is a misconception; the truth is that by adding an RMS, you will be streamlining processes that usually take up most of your time, which will take the burden off your shoulders and in turn, rid you of one step of the process rather than add one.
Here are a few ways in which a resource management software can benefit your business:
It helps you avoid unforeseen obstacles
By helping you develop a solid understanding of what resources you have and how you are to put them to use, you can foresee any potential hiccups on the way before they even happen.
It helps prevent team burnout
Managing your resources efficiently means never overworking one person or over-allocating a resource. Your software will help you know what to assign and to whom so that everyone will have what they need.
It gives you extra safety
Even if a certain project fails due to a lack of resources, you will have your resource management software to back you up as evidence to show stakeholders that you have done everything possible to make it work, which will have them trust you with future projects.
Resource management software systems can be very helpful in managing all types of resources, including:
- Human resources
- Material resources
- Relationship resources
As mentioned before monday.com offers a robust resource management tool with a ready-made template that you can benefit from. The great thing about this software is that not only will it help you with managing your resources, but it will also provide multiple tools and features to help in project management as a whole. Below are some of the features that you can get from monday.com:
Centralize and plan projects
monday.com provides you with a platform that you can use to manage multiple projects easily, from start to finish, all in one place. You can create dashboards, assign tasks to team members, and more.
One of the most important reasons for using this software is that it will allow you to streamline and automate all project processes, like approvals and tasks, to help you save time. You can use ready-made forms or you can customize your own to create items on your boards to have everything displayed for you.
Collaborate with stakeholders
Your software allows you to bring all your departments and teams together on one shared platform. Prevent miscommunication by bridging communication silos, allocate your resources, and update any changes in real-time to make sure everyone is on the same page.
Monitor your performance
Your platform will display the statuses of all of your projects in one place to monitor the progress and performance of each project and benchmark it against other projects to improve the overall performance.
In addition to all of that, you can utilize your resource management template for the following:
- An Excel export and import function – You can use this tool to instantly export your template to Excel with just one click. And similarly, you can import your Excel spreadsheet to monday.com and turn it into a board with a few clicks.
- Map views – You can use these views to see the locations of your assets on a map. This feature helps authorized employees know how and where to find a resource when needed.
- A resource-centric display – This feature provides you with the precise status of each resource as a snapshot. This way, you don’t have to track everything down through complicated processes and files.
monday.com offers five plans with different levels of coverage and different prices, and within these plans, you can get the Resource Management Template. Before choosing a plan, you should evaluate your company's needs and budget so you can make the right choice.
Note: All prices below are billed annually.
The Individual plan
This is monday.com's free plan. It is perfect for individuals who are looking to keep track of their personal work, as it will stay free forever with no obligations. The Individual plan allows for up to two users and it offers:
- Unlimited boards to organize your data (projects, clients, processes, and so on)
- Unlimited docs to collaborate with your team in real-time
- +200 templates you can choose from and can be customized to your needs
- Over 20 column types
- Android and iOS apps
- This plan has a 500 MB file storage
The Basic plan: $8/user/month
This plan allows an unlimited number of users but is recommended for up to 3 users; it charges $8 per seat (user) per month; so in total, you will be paying $24 per month. With the Basic plan, you will be getting everything in the individual plan plus:
- Lead, contact, and deal management
- Unlimited visual sales pipelines
- Unlimited contacts
- Unlimited custom fields
- Unlimited free viewers
- Full mobile CRM
- Document management
- Full API access
- This plan has a 5 GB file storage
The Standard plan: $10/user/month
This is monday.com's most popular plan. It allows an unlimited number of users and charges $10 per seat per month. So if you have 5 users, you will be charged $50 per month in total. The Standard plan includes everything in the Basic plan plus the following features:
- Timeline view
- Guest access
- 2-way email integration with Gmail or Outlook
- Sales analytics
- Mailchimp integration
- Sales goals and forecasting
- Calendar view
- Automations up to 250 actions per month
- Integrations up to 250 actions per month
- 20 GB file storage
The Pro plan: $16/user/month
This plan is also for an unlimited number of users; it charges $16 per seat per month; so for 10 users, you would pay $160 in total every month. The Pro plan includes everything in the Standard plan plus:
- Customized notifications
- Marketing activity management
- Advanced permissions
- Time tracking
- Workflow and approval automation
- Advanced reports (dashboards with up to 20 boards)
- Private boards and docs
- Formula column
- Automations up to 25,000 actions per month
- Integrations up to 25,000 actions per month
- This plan has a 100 GB file storage
The Enterprise plan: Quote-based
This is monday.com's ultimate plan for large enterprises. The prices of this plan are not advertised on the website and you will need to contact monday.com's team to get a quote personalized for your business. The Enterprise plan offers everything in the Pro plan plus the following:
- Enterprise-scale automation and integrations
- Enterprise-grade security and governance
- Advanced reporting and analytics
- Multi-level permissions
- Tailored onboarding
- Premium 24/7 priority support
- A dashboard that combines up to 50 boards
- This plan has a 1000 GB file storage
monday.com provides unmatched customer support; you can visit their frequently asked questions section to get answers in regards to the most common issues and inquiries. You can also get help with setting up your software and troubleshooting any problems with their free video guides. In addition to that, you will come across their blog page where you can read so many blogs that can offer you more insight on how to utilize your resource management template to benefit your business.
If after you have tried all these methods you still can't find the answer you're looking for, you can contact their customer support agents by submitting a ticket on the website and waiting for an agent to contact you back.
Resource management is an inseparable part of the whole project management software you can get from monday.com. The software is trusted by more than 127,000 businesses around the world, some of which are leading names like Hulu, Uber, Adobe, Zippo, and more.
As you can tell now, resource management is pretty important if you want to get your projects done. The whole process of planning, scheduling, and allocating your resources will help you avoid all sorts of unforeseen issues and improve your business’ performance as a whole.
Does monday.com offer a free plan?
Yes, monday.com offers a free CRM plan called the Individual plan. This allows up to two users and will be free forever with no obligations.
How long is monday.com’s free trial and which benefits does it give me?
monday.com’s free trial is 14 days long and gives you all the benefits of the Pro plan.
Can I pay monthly or do I have to commit yearly?
You don’t have to make an annual commitment. You can choose the “Monthly” option on the pricing page, and you will be able to see the monthly pricing. However, you should know that paying annually will save you 18% of the price.
Can I trust monday.com’s security?
monday.com values its customers’ security more than anything, and so, it uses the highest levels of security protocols to secure customers’ data. Some of the protocols used include ISO/IEC 27001 and ISO/IEC 27018. It also undergoes annual and frequent security audits and assessments to ensure the highest levels of privacy and security.