How to Audit Your Fleet's Performance?

Auditing your fleet's performance can be hectic and tiresome, a task without the help of robust fleet tracking software to present you with accurate data and customizable reports. Regardless of your fleet industry type or size; manually auditing your fleet operations and performance is nearly impossible, as you will not be able to keep up with all your manually collected data, correct calculations, vehicle costs, and all the other tasks.
 

Benefits of Auditing Your Fleet's Performance

Nevertheless, there are countless benefits to auditing your fleet's performance. First of which, being obvious, is boosting your fleet's performance. Auditing your fleet can also help you set up time-saving automation such as billing automation, task and vehicle assigning, time and attendance, payroll processes, and much more.

Moreover, as you audit your fleet's performance and operations, you will end up cutting down on operational, maintenance, and fuel costs. You can use this saved-up money to enhance areas of development further, reward your best drivers and employees, or do anything you deem suitable.

Furthermore, auditing your fleet will help your business stay ELD compliant, as you will have organized reports and meet HOS (Hours of Service) and DVIR (Driver Vehicle Inspection Report) requirements. You will also keep organized records of your insurance and warranty documents, driver certifications, incident records, and more.

As a result, your fleet operations will become more streamlined, your productivity boosted, and lastly, your fleet company will stay protected.
 

How to Audit Your Fleet's Performance?

As we mentioned earlier, your best bet in auditing your fleet's performance lies with fleet tracking software and management systems. Such software can offer your business much more than just live tracking your vehicles to see their exact locations; but can also streamline your operations, provide you with robust data and reports, keep your drivers and fleet safe, and give you more benefits which we will get into soon.

First, fleet tracking software will allow you to keep records of all your customers, vehicles, assets, equipment, and employees. It allows you to link certain vehicles and equipment to drivers so you know who is operating what and ensure accountability. The software will also allow you to keep digitalized documents and forms of any kind and synchronize them with your team and customers for easy retrieval.

Keeping your trip logs and service records organized will help you ensure you stay compliant with laws and regulations, as some regulatory bodies have policies that require companies to keep service records for over seven years. Fleet tracking software can automatically update you on new laws and regulations.

Additionally, the software will allow you to set up automated reports on your fleet's expenses, drivers' behaviors, fuel expenses, fleet productivity and performance, and much more. These reports are driven by fundamental data that you can leverage to your business's use.

Most fleet tracking software is packed with geofencing features, which allows you to set virtual boundaries and mark specific areas like job sites, customer locations, landmarks, and out-of-bounds areas.

As you set up those boundaries, the telematics software will send you instant notifications when your vehicles enter or leave them, thus helping you accurately record job times and ensure no vehicles are being used for personal use or errands.

Accurate job durations and timing can be beneficial for your payroll processes, as it will provide you with accurate timing on a drivers' job, consequently creating accurate payroll calculations for hourly-rate paid drivers.

Moreover, fleet tracking software can help you manage your fuel expenses as it provides you with reports on your vehicle's fuel economy, and with fuel card integrations, you can know exactly where your drivers fill up fuel and how much they spend on it. Tracking your fuel expenses will help you identify any unwanted extra costs, recommend safer driving habits to reduce fuel consumption, and increase your vehicle's mileage.

Last but not least, fleet tracking software and management systems will help you maintain your fleet's health. You can schedule automated reminders for maintenance processes like inspections, oil changes, and more. Keeping your vehicles in top health will prolong their lifespan and ensure they stay safe for operating, thus further ensuring your drivers' safety and your fleets' performance.
 

Summary

To sum it all up, here is a brief on how you can audit your fleet's performance:

1. Follow record-keeping practices

2. Schedule reports

3. Review driver performance and driving habits

4. Set up geo-fencing

5. Set up scheduled maintenance

6. Integrate fuel cards
 

Best Fleet Tracking Software Recommendations

Now that you are familiar with utilizing fleet tracking software to audit your fleet's performance, we will present you with our top three fleet tracking software recommendations.

1. Samsara

Our top recommendation for the most comprehensive fleet tracking software and solutions is Samsara. It provides feature-rich tracking software that will aid you in optimizing and auditing your fleet's performance and operations.

Samsara offers its services to industries of any kind and size; it will provide you with real-time visibility across your facilities, fleets, and end-customer services. Plus, it allows you to set up workflow automation, customizable alerts, and ultimately one fleet business ecosystem with its integrated platform.

Get Started With Samsara

Samsara's top features include:

• Integrated routing and dispatch tools
• Custom reporting
• Fuel management
• Maintenance workflows
• Mobile fleet tracking application
• Dash Cameras
• Integrations

There are no plans or prices advertised for Samsara's fleet tracking software, and their team will rather offer you a quote that meets your fleet's vehicles, business size, and requirements. You can reach their team by email at [email protected] or by clicking on the "Get Started With Samsara" button on their website and going through the short survey.

2. AUTOsist

Our second recommendation for one of the best fleet tracking software is AUTOsist. AUTOsist offers affordable prices and scalable plans depending on your fleet's needs and size. Its software is easy to use and comes with a centralized document storage system and tons of great features that will boost your fleet's operations and help you audit its performance.

Some of AUTOsist's fleet tracking software best features include:

• Maintenance tracking
• Web Portal
• Offline Use
• Automated maintenance scheduling
• Fuel management
• Real-time communications with drivers
• Detailed trip log
• Customized reports

AUTOsist allows you to pay for its software by the number of users you have or by the number of vehicles you are operating. For simplicity's sake, we will present you with one plan for each.
 

1 User Plan: $149/month, plus two free months with annual billing.

The 1 User plan will provide you with the following features:

• Up to 1 User and Sync 2 Devices
• Manage Unlimited Vehicles/Assets
• Unlimited Records & Storage
• User Permission Control
• Inspection Checklists
• Parts Inventory Management
• Mobile App Access
• 24/7 Email and Phone Support
   

5 Vehicle/Assets Plan: $59/month, plus two free months with annual billing.

This plan will provide you with the following:

• Manage up to 5 Vehicles/Assets
• Unlimited Users & Devices
• Unlimited Records & Storage
• User Permission Control
• Inspection Checklists
• Parts Inventory Management
• Mobile App Access
• 24/7 Email and Phone Support

3. NexTraq

NexTraq is our last pick for one of the best fleet tracking software. The software offers packs numerous features and supports a wide range of industries. Some of NexTraq's best features include the following:

• Asset Tracking
• Full fleet visibility
• Fuel management
• Integrations
• Geo-fencing and mapping
• Mobile fleet tracking application
• Multi-stop routing
• Time and Attendance
• Dispatching tools

NexTraq will provide you with all the tools you need to maintain your vehicles and assets while optimizing your overall fleet performance and productivity. As for its prices, you will get a unique quote depending on your business size, vehicles, and requirements.