Compare between FreshBooks and other vendors

QuickBooks offers advanced accounting features, inventory management tools, and budgeting capabilities, making it a more suitable solution for growing businesses. FreshBooks focuses on invoicing, time tracking, and ease of use, making it ideal for freelancers and small service-based operations who handle essential accounting tasks.

FreshBooks partners with Gusto to offer payroll services.  The integration costs $40 per month, plus $6 per employee, and automatically calculates and files payroll taxes.

FreshBooks lacks comprehensive inventory management and purchase-order features.  It supports basic expense and item tracking, but is not designed for businesses that rely heavily on product inventory.

FreshBooks offers a 30-day free trial with no credit card required.  After the trial, you can choose a paid plan; your trial data will be saved until you upgrade.

FreshBooks charges 2.9% plus 30¢ per credit-card transaction (3.5% plus 30¢ for American Express) and 1% for ACH transfers.  The Advanced Payments add-on provides subscription billing and a virtual terminal for an additional $20 per month.

Credit-card and ACH payments typically take two to five business days to process, and funds are not deposited on weekends or holidays.

FreshBooks is designed for freelancers, consultants, and small business owners running small service‑based businesses that need professional invoicing, time tracking, and simple bookkeeping. It is less suitable for large companies or businesses with complex accounting or inventory needs.

FreshBooks uses industry-standard security measures to protect your financial and customer data. They encrypt data in transit and at rest using strong encryption (such as 256-bit SSL/TLS), host information behind secure firewalls in professional data centers, and regularly scan for vulnerabilities. FreshBooks also supports access controls, including multi-factor authentication, and complies with key privacy standards such as the GDPR for European users and PCI requirements for payment processing. These protections help ensure that sensitive data remains private and protected from unauthorized access.